Pick the menu
Explore the three main BBQ menus or the separate street-food selection. Note the dishes you like, whether this is the main meal and any sides or desserts you want to discuss.
A clear process
From first idea
to serving time.
Good catering plans make the food, the venue and the timetable work together. Here is what to prepare and agree.
Five steps to a better BBQ plan.
Share the event details
Prepare the date, event location, guest numbers and serving time. Count vegetarian and vegan portions separately and include any venue restrictions or access issues.
Agree a written quote
Check what is included: the selected food, staffing, travel, equipment, service arrangements and charges. Confirm booking, payment and cancellation terms before making a commitment.
Confirm the practical plan
Check cooking permission, unloading, setup times, utilities and the serving area. Agree any bad-weather arrangements. Share changes promptly so the plan can be reviewed.
Finalise your numbers
Confirm the final menu, guest numbers, serving time and expressly agreed intolerance arrangements by the deadline in your booking documents. Keep the latest agreed details together.
A useful venue checklist.
- Outside caterers and BBQ cooking permitted
- Suitable cooking and serving areas agreed
- Vehicle access, parking and unloading route checked
- Setup and collection times confirmed
- Water, electricity and other facilities discussed
- Weather plan and venue restrictions shared
- Guest flow, seating and waste arrangements considered
A closer look at your next decision.
Building a BBQ Event Timetable
Build a timetable around the service you want and the venue access you have, with confirmed responsibilities.
Planning Your BBQ Serving Style
Decide how guests will reach their meal, then ask the venue and caterer to confirm the practical service plan.
Questions for Your BBQ Venue
Use these questions to establish whether your Peterborough venue can support the BBQ arrangement you want.
Make a clear plan
A good BBQ starts
with a good brief.
Choose a menu, estimate your guests and check the venue arrangements.
Build your planning brief
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