BBQ Service for Groups & Shifts
Prepare a service brief for workplace shifts, teams or guests arriving at different times.
Shape the service · Peterborough
Put the meal into the actual day.
Build a timetable around the service you want and the venue access you have, with confirmed responsibilities.
Start with the fixed moments.
Write down the venue’s access windows and the moments guests cannot easily move: a ceremony, speeches, a presentation, a performance or the end of a match. Then mark the desired food service. This exposes conflicts before you create a timetable that depends on everybody being in two places at once.
Ask the catering team to confirm the setup, service and collection times their proposed arrangement needs. This site does not publish a standard cooking duration, setup period or guests-per-minute serving speed. Avoid borrowing timings from another event or a photo of a different layout.
Make the schedule readable.
| Milestone | What to confirm |
|---|---|
| Venue access | Who opens the site and when suppliers may enter. |
| Setup complete | The agreed area, facilities and handover responsibilities. |
| Guests ready to eat | How guests are called and whether groups overlap. |
| Other event activity | Speeches, photographs or venue changes affecting service. |
| Service ends and collection | The quoted window and the venue’s permitted departure time. |
Keep requested times visibly separate from confirmed times. If you have multiple groups, show each group’s numbers and service request rather than one broad lunch or evening label.
Decide who communicates changes.
- One current timetable shared with the venue and catering team.
- A designated event role coordinating food service.
- A contact process for a delayed activity or changed guest count.
- The agreed weather decision point.
- A written answer on changes outside the quoted service window.
If a ceremony runs late or a team finishes early, ask how the plan should be reviewed; do not assume service can move without consequences. Keep the latest agreed food brief, numbers and venue plan together. The downloaded planner is a planning aid, and it does not confirm any time or reserve your event.