Vegetarian & Vegan BBQ Planning
Make vegetarian and vegan numbers clear, then choose from the options actually listed with your preferred BBQ menu.
Shape the service · Peterborough
One guest count, clearly explained.
Count the people expected to eat, their arrival times and any vegetarian or vegan portions for your BBQ brief.
Separate the total from its parts.
Start with the number of people you expect to eat, rather than the number invited or the size of the venue. Then record vegetarian and vegan numbers as parts of that total. For a workplace event, sports day or celebration with changing attendance, note which numbers are confirmed and which remain estimates.
If children are attending, give their numbers separately and ask how their food should be quoted. There is no published children’s rate, reduced portion rule or minimum guest number on this site. Do not turn a headcount into a promised price before those details have been agreed.
Understand the menu wording.
The three main BBQ menus specify three grilled items per person and four salads, with bread, butter and relishes. The four salads are your shared selection, not four full individual dishes per guest. Exactly how agreed dishes and alternatives are allocated and served belongs in the event discussion.
The planner records three meat/fish dishes and four salads, with an optional vegetarian/vegan shortlist. It cannot determine appetite, replace an event quote or confirm portion allocation. Its starting-price calculation is a planning guide for the chosen menu, not a staffed event total.
Keep a count you can update.
- Total expected to eat, with the date of the estimate.
- Vegetarian and vegan numbers already included in that total.
- Children or other guest groups requiring a separate discussion.
- Group counts if serving takes place at different times.
- Other food before or after the BBQ.
- The deadline for final numbers, as agreed in booking documents.
Where attendance is uncertain, explain why and ask how changes are handled. Do not assume spare portions, refunds or late increases are included. Agree the final count and change process in writing. Food allergies cannot be catered for; intolerance requests need express discussion rather than a headcount note alone.